POSITION PURPOSE
- This role requires confidentiality, sound judgment, and discretion is given the exposure to personal and business-related information.
- Accountable for revenue and expense tracking in coordination with head office, vendors, and the portfolio companies, while providing daily/weekly/monthly sales reports on related financials
- Consistently reconciling invoices, credit cards, arranging payments as directed both accurately and on time
- Develop systems to account for financial transactions by managing a chart of accounts; defining bookkeeping policies and procedures
KEY RESPONSIBILITIES
- Recording/posting all business transactions in the general ledger
- Reconciliation of credit card and bank statements
- Prepare various accounting summaries and reports including, but not limited to, preparation of balance sheet and income statement
- Manage payroll functions: (T4’s, deductions, remittances, ROEs, etc.);
- Perform reconciliations of bank accounts, accounts payable, and accounts receivable;
- Prepare year-end documents for the external accounting firm
- Maintain an up-to-date, complete, and systematic filing system to support bookkeeping and financial records including regulatory obligations
- Perform administration duties
- Respond to customer and vendor inquiries/questions in a timely manner
- Complete customer onboarding for new accounts
- Preparation and submit all taxes, fees, and filings
- Maintain accounts payable (AP) and forward all properly coded invoices on a timely basis to department leads for final review
- Maintain financial document retention files, new vendor setup and maintenance, statement reconciliation, and discrepancies
- Prepare and/or review of all expense reports for accuracy and proper expense disclosure
- Prepare computerized checks based on valid invoices.
- Making journal entries for all receipts, payments, and other financial transactions
- Set up and maintain all vendors in the invoicing system; processing vendor invoices for payment
- Other financial duties as require
Requirements
- 3+ years of bookkeeping experience (preferably in a service industry)
- Post-secondary education in Accounting and/or Bookkeeping;
- Solid computer skills using a variety of accounting software
- Advanced proficiency in Google Suite;
- Highly driven, committed, organized, and flexible;
- Meticulous attention to detail – specifically balancing and double-checking entries;
- Excellent organizational, time management, and prioritizing skills;
- Strong attention to detail to deliver high quality and accurate work
- Exceptional written and verbal communication skills
- Proven time management skills, balancing competing priorities to deliver on time
- Excellent customer service skills
- Strong problem-solving skills